Request for Qualifications for Owner Representation Services
The San Juan Island Library is requesting Statements of Qualifications from interested owner representation firms to represent the Library in the development of a new library building and other improvements to real property at a site to be determined. It is our desire that the firm see this project through the entire process from site selection, planning, funding and design, through construction and occupancy.
Submittal due date is Friday, November 9, 2018 at 6:00pm.
For questions, please contact Laurie Orton, San Juan Island Library Director at email@example.com. No phone calls please.
On June 12th, the Library’s Board of Trustees moved to proceed with the goal of constructing a new library facility.
Since then, the Library has begun a search for Owner’s Representation for the project to start with site selection and conclude with a new building in 3-5 years.
An architectural firm will be hired to conduct feasibility studies on a number of sites in and around town. A site will likely be determined in 2019. Site acquisition will follow.
Other activities over the next year will include exploring fundraising avenues in the community, and seeking other funding opportunities elsewhere.
Designing a new building will likely begin in 2020, and the community will be very much involved.
We are energized to embark on this exciting path towards a new, modern library for our community!
June 2018 Community Meetings Feedback
Library Director Laurie Orton said, “It was pretty clear from the data collected that community members were most supportive of the option to build a new library.” Of the 134 people who indicated their preferences at the open houses and in subsequent surveys, 75% chose a new building, versus 23% who chose expansion of the current structure. “Taking into account the challenges posed by the current structure and that the cost for expanding and retrofitting an older building costs nearly as much as creating a new, carefully planned library from the ground up, it’s not surprising that people chose the new building option,” observed Orton.
The top three problems community members identified with the current building included inadequate and difficult parking, growth restrictions on the library’s various materials collections, and the need for larger meeting and program spaces for events, as attendance has outstripped capacity over the years. Additional high priorities included a more energy efficient, cost-saving building infrastructure, improved areas for teens and children, and more quiet reading spaces and computers.
We are excited about the possibilities of a new, modern library,” said Orton, “but we still have a long way to go on this project.” Still remaining are site selection and acquisition, funding, design, and construction. The community will be involved at every step of the process.
If you were unable to attend one of our open house meetings, please find the handouts and draft feasibility report below.
The final feasibility report will be available soon.
Assessing Our Library Facilities Needs
When we ask Library patrons what we could improve about our Library’s facilities, the two most common answers are “more quiet space” and “parking.” In 2011, the Library surveyed the community in preparing our current Long Range Plan (for 2012-2017), and many respondents mentioned these and other facilities issues.
At the same time, the Library District is facing increasing costs from building maintenance, given the age and construction of the building. We face major projects like roof replacement, improving site drainage, and ongoing efforts to keep the basement clear of water and mold.
As a result, the Library District began a facilities assessment project, whose purpose is to:
- Understand the community’s needs for Library space
- Understand the mechanical and maintenance issues associated with our current building and site
- Outline the options available to the community for Library facilities
Facilities Assessment Process
- Beginning in 2015 the Board held four Special Work Session meetings open to the public to begin planning the process.
- In 2016 the Board tested a community survey on three focus groups. The feedback suggested that we provide more information on the state of the building and its inherent capacity for change and growth.
- In 2017 the Library hired SHKS Architects to carry out a facilities assessment and feasibility study.
Their results, with input from library staff, was presented at three community open houses in 2018:
Sunday, May 20th from 3:00 – 5:00 PM
Sunday, May 20th from 7:00 – 9:00 PM
Monday, May 21st from 1:00 – 3:00 PM
For a full description of the entire process view our timeline.
Minutes from Facilities Assessment Meetings
Although specific issues are often discussed at the regular monthly Board of Trustees meetings (3 pm on the second Tuesday of each month, in the Library meeting room), we also conduct dedicated work sessions. Any meeting we conduct is an open public meeting, which we advertise in the newspaper, and the public is welcome.
The notes and minutes from our work sessions are kept along with the regular Board of Trustees meeting minutes located on our website. Additionally, we will post links here to work session and public forum meetings specifically about facilities assessment and planning.
- Board Retreat Draft
- Long Range Plan Review
- Retreat Planning Notes
- Work of Leaders- Planning change
- Questions to Consider for a New Library